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Track production resources

You can track the real-world things your production needs, such as a picture car, a trained animal, a costume, or a prop weapon. For each resource, you record its details, the people responsible for it, and when it's available, so the schedule can flag clashes.

A resource is the real object. The items in your script, such as a brass lantern, can be linked to the resources that play them.

Resources belong to the space, so other projects in the space can use them too.

The Resources list with the project's props, vehicles, and other real-world resources.
The Resources list with the project's props, vehicles, and other real-world resources.

Add a resource

  1. In a project, click Resources in the sidebar.
  2. Click Add a resource.
  3. Enter a Name, choose a Type, and enter a Note if you like.
  4. Click Add.
    The resource appears in the list.

Edit a resource

  1. On the Resources page, click the resource.
  2. In Resource details, change the Name, Type, or Note.
  3. Choose a Variant to show the fields for that kind of resource:
    • Vehicle: Make and model, year, plate, VIN, mileage, insurance policy, and whether a driver is required.
    • Animal: Species, count, handler contact, permit reference, and welfare notes.
    • Effect: Effect kind, coordinator contact, hazard class, safety certificate, and permit reference.
    • Weapon: Weapon kind, armorer, whether it's functional, licence reference, safety certificate, and permit reference.
    • Costume: Sizes, condition, and continuity notes.
    • Prop: Dimensions, weight, and whether it's fragile.
    • Generic: Detail notes.
  4. To link the resource to an asset tag in another inventory system, enter an External ID.
  5. Click Save.
The Brass storm lantern resource, with its details, type-specific fields, and responsibilities.
The Brass storm lantern resource, with its details, type-specific fields, and responsibilities.

Assign responsibilities

To assign a responsibility, the person must be one of the project's contacts. See Add contacts to a project.

  1. On the Resources page, click the resource.
  2. Under Responsibilities, click Add responsibility.
  3. Choose a Contact and a Responsibility: Owner, Supplier, Accountable, Handler, Armorer, or Transport.
  4. Enter a Note if you like, such as pickup details.
  5. Click Save responsibilities.

Record when a resource is available

  1. On the Resources page, click the resource.
  2. Under Availability, click Add window.
  3. Enter the From and To dates, then choose a Status: Available, Booked, Hold, or Unavailable.
  4. Click Add window.

The schedule flags shooting days that fall in a window when the resource is unavailable or on hold.

Duplicate, remove, or delete a resource

On the Resources page, click the resource, then do one of the following:

  • Copy the resource: Click Duplicate.
  • Remove it from this project only: Click Remove resource, then confirm. The resource stays in the space for other projects.
  • Delete it everywhere: Click Delete, then click Delete to confirm.
    The resource disappears from every project that uses it and moves to the Trash, where you can restore it. See Restore deleted items from the Trash.

See also